Procedure

Paper proposals and publication rules

Once the paper proposal has been received, the Steering Committee will check potential overlap with other proposals or competing interests (i.e. ongoing studies using the POLARIS database). In case of conflicts of interest that cannot be resolved by the individuals involved, the issues at hand will be presented in writing to the Steering Committee, which will make the final decision, blind to the involved authors. In case the proposed research activities exceed the proposed timeline by six months or more, the topic will be made available to other researchers. Before exceeding the time line, the leading author may ask permission in writing of the Steering Committee to extend the proposed timeline.

A leading (first) author can submit a maximum of two paper proposals at the same time. After the paper has been submitted to a journal, the author is allowed to submit the next research proposal. Paper proposals for PhD students, i.e. proposals for papers to be part of the PhD thesis, are an exception. For a PhD thesis, a PhD proposal can be submitted including a maximum of 5 papers answering several research questions. The results of each study will be submitted for publication in scientific peer‐reviewed journals. The submitted version will be sent to all Collaborators. Before submission, the paper will be sent to the Steering Committee for information and approval to be submitted as a POLARIS paper. The Steering Committee has 2 weeks to check whether the paper is in correspondence with the paper proposal and that the acknowledgments (see acknowledgments) are used in a correct manner.

The lead author (or corresponding author) is responsible for the quality of the paper. t the time of acceptance, the complete paper should be sent to the Steering Committee. When the manuscript has been accepted for publication, the PDF of this paper will be emailed to each member of the POLARIS Consortium or a link to the open access journal will be published on the POLARIS website.